TERM AND CONDITIONS - 2024

Please note that we have changed and added new Conditions and Rules this year.

Please read carefully and understand all of the conditions of entry, particularly if you are entering images in
the Nature class. If you have any query, for clarification contact by email
exhibcoord@southportphotographic.co.uk

The SPS Exhibition has patronage from the British Photographic Exhibitions (abbreviated to BPE)
and The Photographic Alliance of Great Britain (2024-006) (abbreviated to PAGB).

Any reference to the ‘Society’ or ‘SPS’ refers to the Southport Photographic Society.

• The utmost care will be taken of all work, but the Society cannot accept responsibility for loss
or damage.
• Entries are accepted from UK residents only.
• Only Awarded prints as per the page ‘Exhibition Venues’ will be exhibited, except for images
considered not suitable for public display. Please enter name using upper and lower case
letters, ensure honours are in capital letters as this will be how it is displayed in catalogue.
• You may enter up to FOUR images in each class. Digital images can be either landscape or
portrait and image size: Maximum 1600 pixels horizontal and/or 1200 pixels vertical. Images
must be in JPEG format with the preferred Colour Space sRGB and should not exceed 2MB.
Prints to be unmounted on A3 paper (297x420mm) in any orientation with the image any size
and are non returnable. Prints will be destroyed after the exhibition. The title on the backs of
prints must match the titles on the Entry Form, using only pressure sensitive (small self adhesive)
label to be placed bottom left hand corner.
• Images must not have been accepted by the Society for a previous SPS Exhibition.
• An image, or similar image, may not be entered in more than one class.
• For the purpose of these rules the Society reserves the right to consider the image to be the
same as one already used if, regardless of title or medium, it is so similar to the other as to be
almost identical.
• The original image/images must have been made by the entrant using the photographic
process, who must also own the copyright of all elements used in the work.
• Images must not display any visible identification of the entrant, club or photographic
association or federation.
• You must enter under your own name, aliases are not permitted.
• In the Monochrome Class, a black & white image modified by the addition of a single tone over
the entire image is eligible. An image modified by toning part of the image or adding a colour
to part of the image should be entered in the colour section.
• Except in the Nature Class any process may be used to produce the final image with the
exception of AI generative fill.
• Nature images should have a factual descriptive title.
• Entrants submitting images in all classes must be able to supply, if requested, the original
native camera RAW file, transparency or negative to authenticate the image. We may request
a RAW file at any time before, during or after the exhibition. DNG files are not suitable unless
they are the only native RAW file format available from the camera. EXIF data should be kept
intact.
• It is the responsibility of the entrant to comply with these Terms & Conditions. Submission of
an entry is taken as acceptance of these Terms & Conditions.
• An image found not to comply with these Terms & Conditions, either before, during or after
this Exhibition, may be disqualified. Any award that may have been given to a subsequently
disqualified image shall be revoked. No refund will be made.
• The Society reserves the right to exclude an entrant from future exhibitions who has submitted
an image that is disqualified.
• The Society reserves the right to refuse an entry in its entirety, in which case the entry fee will
be refunded.
• In the event that an image is rejected or disqualified then the BPE and the PAGB will be
informed as appropriate.

The exhibition is under the patronage of the PAGB and their
2018 definition of Nature and Monochrome is used by the
Society as follows:

Nature - The PAGB 2018 Definition Applies

DEFINITION OF NATURE TO BE USED IN PAGB COMPETITIONS

(Note that images already meeting the separate FIAP Definition of Nature will satisfy this less
restrictive definition.)

Nature photography is restricted to the use of the photographic process to depict all branches of
natural history, except anthropology and archaeology, in such a fashion that a well-informed
person will be able to identify the subject material and certify its honest presentation.

The story telling value of a Nature photograph must be weighed more than the pictorial quality
while maintaining high technical quality.

Scientific bands, scientific tags or radio collars on wild animals are permissible. Photographs of
human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted
specimens are ineligible, as is any form of manipulation that alters the truth of the photographic
statement.

Processing of the captured image, by cropping, exposure adjustment, colour correction, noise
minimisation, dodging/burning, HDR, focus stacking and sharpening, is allowed. Cloning of image
defects and minor distractions, including overlapping elements, are permitted when these do not
distort the truth of the photographic statement.

Images entered as Nature can have landscape, geologic formations, weather phenomena, and
extant organisms as the primary subject matter. This includes images taken with the subjects in
controlled conditions, such as zoos, game farms, botanical gardens, aquariums and any enclosure
where the subjects are totally dependent on man for food.

Access to biological subjects may be restricted. By entering a PAGB event, Photographers warrant
that they have followed relevant codes of practices and hold any necessary licences.

Monochrome - PAGB Definition

Monochrome images include:
• An image in tones of neutral grey ranging from transparent/white to opaque/black.
• An image in a single colour: A digitally produced image ‘colourised’ in a single hue.

AI Generative fill - Southport Photographic Definition

• Photographs should be the original work of the creator, so entirely generative images, or images
with material elements entirely generated by AI will not be permitted. SPS will trust in the
integrity of the entrants however in certain circumstances may request further evidence in the
form of RAW files or EXIF data, accepting that such evidence may itself not be definitive.

PRINTS and PROJECTED DIGITAL IMAGES (PDI)

Open Exhibition

• Entries may be submitted online via the SPS website under Exhibition

• Digital images can be either landscape or portrait and image size: Maximum 1600 pixels
horizontal and/or 1200 pixels vertical. Images must be in JPEG format with the preferred
Colour Space sRGB and should not exceed 2MB as they will be rejected by our PhotoExhib
software.

• A digital image of each print must be entered online: Maximum of 1600 pixels horizontal
and/or 1200 pixels vertical. Images must be in JPEG format with the preferred Colour Space
sRGB and should not exceed 2MB as they will rejected by our PhotoExhib software.

• Image Title: is as entered on the entry form. Please use titles as you wish them to appear on
your image during selection and as you wish it to appear in the catalogue; also avoid titles in
all upper case letters, avoid symbols, hyphens and underlining since our PhotoExhib software
may reject them.

• Prints to be unmounted on A3 (294x420 mm) paper in any orientation with the printed image
any size and are non returnable. Prints will be destroyed after the exhibition. The title on the
backs of prints must match the titles on the Entry Form, using only pressure sensitive (small
self-adhesive) label to be placed bottom left hand corner. A print out of your entry from our
PhotoExhib software should be enclosed with your print package.

• Any entries not complying with the above may be automatically changed by our viewing
software to comply with these image specifications. If this is not possible the image may be
rejected from the competition.